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What Is Absence Management Software?

Absence management software is a digital tool that helps UK businesses track, manage, and report on employee absence. It replaces manual spreadsheets and paper records with an automated system that monitors planned and unplanned absences, calculates holiday entitlements, flags patterns of sickness, and integrates directly with payroll.

For HR professionals, line managers, and business owners, absence management software removes the administrative burden of tracking who is off, why they are off, and what it is costing the business.

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What Our Absence Management Software Includes

Everything you need to track, manage, and reduce employee absence across your organisation.

Feature What It Does
Bradford Factor Scoring Automatically calculates absence scores for every employee and flags persistent short term absenteeism
Holiday Entitlement Calculations Set up based on length of service with pro-rata options for starters, leavers, and part time employees
Holiday Request and Approval Employees submit requests online or via the mobile app, managers approve instantly with automatic entitlement checks
Sickness Monitoring Track individual absence histories and automate return to work forms and notifications
Absence Trend Reporting Identify patterns, spot repeat offenders, and compare against national averages using Bradford Factor data
Time Lost Reporting See exactly how much time and money absence is costing your business in real time
Unauthorised Absence Tracking Flag and manage unauthorised absence with automated alerts to managers and HR teams
Payroll Integration Absence data flows directly to Sage, Pegasus, and QuickBooks automatically, eliminating manual data entry
Multi-Site Management Manage absence across multiple locations and departments from one central dashboard
GDPR Compliant Storage All absence records stored securely in the cloud with full data protection compliance

What Is Absence Really Costing Your Business?

£500

Average cost of absence per employee per year according to the Confederation of British Industry

£12.2bn

Combined annual cost of absence to the UK economy

70%

Of HR professionals rank absence management as the top issue on their agenda

These figures do not take into account the indirect costs of reduced productivity, management time, and the impact on team morale. Yet many UK businesses are still managing absence manually through spreadsheets and paper forms.

Computime’s absence management software gives you the visibility and control to tackle absence proactively rather than reactively — identifying patterns early, enforcing policies consistently, and demonstrating compliance with UK employment law.

Why Choose Computime for Absence Management?

Computime has been providing absence management solutions to UK businesses for over 30 years. Based in Leeds, we support more than 800 businesses across construction, logistics, manufacturing, healthcare, facilities management, and retail.

Our absence management software is fully integrated with our time and attendance system and Syncro Connect mobile app, giving you a complete workforce management solution from a single platform.

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    Over 30 years experience in workforce and absence management
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    More than 800 UK businesses supported
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    Leeds based with dedicated UK support team
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    Rated 4.5 stars on Google and 4.4 on Trustpilot
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    Integrates directly with Sage, Pegasus, and QuickBooks
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    From £3 per employee per month with no setup fees
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    Works alongside our time and attendance software and mobile app
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    GDPR compliant data storage and management
HR software solution for managing

Bradford Factor and Holiday Management

Computime’s absence management software uses the Bradford Factor equation to build a detailed attendance profile for every employee, automatically identifying patterns of persistent short term absenteeism. This gives managers complete visibility of trends across the organisation, supporting better policy enforcement, workforce planning, and performance management.

Holiday allowance calculations can be configured based on length of service, including pro-rata options for starters and leavers and a reduced allocation for part time employees. The system adapts to your specific HR policies rather than forcing you to change how you work.

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“We are really pleased with our Computime solution. Introducing this system means that payroll is now processed accurately and efficiently, helping to boost morale both for our head office staff and our field teams. Real time data means we know where our employees are, allowing us to operate more efficiently.”

James Dunlop

Financial Manager, Landworth Electrics

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“We are very pleased with the smooth implementation. Computime worked very hard to make sure installation was completed within the time frame and with minimum disruption. The in-depth training allowed us to focus on production and keeping our employees safe at work while ensuring efficiency.”

Clare Barker

HR Manager, Wholebake Limited

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“I was tasked with sourcing a computerised time and attendance solution to replace our manual clocking system. The Computime website contained all the information I needed, making the decision straightforward. The software proved easy to use and the helpdesk was very helpful and friendly. Computime have exceeded all of our expectations and objectives and I would definitely recommend them.”

Purchasing Manager

BSK Laminating

Absence Management Software FAQS

What is absence management software?

Absence management software is a digital tool that helps UK businesses track, manage, and report on employee absence. It automates holiday requests and approvals, monitors sickness patterns, calculates Bradford Factor scores, and integrates with payroll systems to ensure accurate pay. It replaces manual spreadsheets with a centralised system that gives managers and HR teams real time visibility of absence across the whole organisation.

Why is absence management software important for UK businesses?

According to the Confederation of British Industry, absence costs UK businesses nearly £500 per employee per year, totalling £12.2 billion annually. 70% of HR professionals rank absence management as their top priority. Without a dedicated system, businesses struggle to identify patterns of absenteeism, enforce absence policies consistently, and demonstrate compliance with employment law. Absence management software gives businesses the data and tools to tackle these issues proactively.

What features does Computime's absence management software include?

Computime’s absence management software includes Bradford Factor scoring, holiday entitlement calculations with pro-rata options, holiday request and approval workflows, sickness monitoring, return to work forms, absence trend reporting, time lost analysis, unauthorised absence tracking, payroll integration with Sage, Pegasus, and QuickBooks, and multi-site management. All data is stored securely in the cloud and is fully GDPR compliant.

Does absence management software integrate with payroll systems?

Yes. Computime’s absence management software integrates directly with Sage, Pegasus, and QuickBooks. Holiday and sickness data flows automatically into payroll, eliminating manual data entry, reducing errors, and ensuring employees are paid accurately for the time they have worked.

Can employees manage their own absence through the software?

Yes. Employees can submit holiday requests, check their remaining entitlement, view their team planner, and access their absence history directly through the employee self service portal or the Syncro Connect mobile app. This reduces the administrative burden on HR and management teams while giving employees full transparency over their own records.

How much does absence management software cost?

Computime’s absence management software starts from £3 per employee per month as part of the Syncro Connect platform. There are no setup fees and no long term contracts. Contact us for a custom quote based on your business size and requirements, or start a free trial at syncroconnect.com.

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