Safer schools, by design

What is a school visitor management system?

A school visitor management system is a digital tool that records and controls everyone who enters a school site. It replaces the paper sign-in book with secure check-in, ID verification, and instant badge printing, giving staff full visibility of who is on-site at any moment. Combined with access control, staff time tracking, and fire roll call, it gives schools a single, joined-up way to strengthen safeguarding, meet compliance requirements, and keep students and staff safe.

School visitor management system

Secure, compliant visitor sign-in for education

A school visitor management system is essential for safeguarding students, staff, and visitors. Computime replaces paper-based sign-in books with a secure, digital solution that gives you full visibility of everyone on-site, instant badge printing, and a complete audit trail ready for inspection. It is the front line of a safer, more compliant school.

Key features

Fast and secure visitor check-in

Instant badge printing for identification

Real-time visitor tracking

Integration with fire roll call systems

Complete visitor history and audit trails

Benefits for schools

Ensure only authorised visitors are on-site

Meet safeguarding and compliance requirements

Improve front office efficiency

Maintain accurate records for inspections

Ideal for

Primary schools

Secondary schools

Multi-academy trusts (MATs)

Colleges and universities

Teacher and staff time tracking

Accurate time and attendance for school staff

School staffing is complex, with teachers, teaching assistants, support staff, and term-time contracts all to manage. Computime’s time tracking software for schools automates the lot, capturing accurate hours and feeding clean data straight to payroll and HR.

Track teacher and classroom assistant hours

Automatic calculation of banked hours

Compare supply costs against actual hours worked

Real-time reporting and insights

Integration with payroll and HR systems

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Computime Syncro timesheet showing tracked hours for school teaching and support staff

Access control systems for schools

Control who enters your school, at all times

Computime’s access control systems give schools full visibility and control over who can enter buildings, classrooms, and restricted areas. Tie entry to staff and approved visitors, manage permissions by role, and keep a clear record of every door, across one site or a whole trust.

Core capabilities

Fingerprint, RFID, and card-based entry

Centralised control panels

Customisable access permissions by role

Real-time monitoring of entry and exit

Instant alerts for unauthorised access attempts

Why it matters

Prevent unauthorised access to school sites

Protect students, staff, and sensitive areas

Manage access across multiple buildings or campuses

Integrate with existing security infrastructure

Fire roll call and emergency management

In an emergency, every second counts. Computime’s fire roll call app pulls live data from your visitor and staff systems, so you always know exactly who is on-site and can account for everyone quickly and confidently.

Instant access to live evacuation lists

Live updates from your visitor and staff systems

Accurate roll calls during a drill or real emergency

Stronger compliance with safety procedures

Fire roll call app on a smartphone showing a live evacuation checklist for school staff and visitors

One fully integrated platform

Unlike standalone systems, Computime brings everything together into a single, centralised solution for safety and operations.

Visitor management

Access control

Staff time tracking

Emergency roll call

Completely free trial · No card required · No cancellation

Coming soon

Education Connect

We are putting the finishing touches to Education Connect, our dedicated platform built specifically for schools, colleges, and multi-academy trusts. It will bring visitor management, access control, staff time tracking, and safeguarding tools together in one place, designed around the way education settings actually run. Watch this space.

The scale of safeguarding in UK schools

With large workforces, growing multi-site trusts, and millions of pupils to protect, schools need joined-up systems they can rely on.

984,600

staff work in state-funded schools in England, with varied roles and contracts to manage

DfE School Workforce, Nov 2025

58%

of pupils now attend an academy, often within multi-site trusts needing central oversight

DfE Schools and Pupils, Jan 2025

9 million+

pupils across England whose safety depends on knowing exactly who is on-site

DfE Schools and Pupils, Jan 2025

Why schools choose Computime

Security

Prevent unauthorised access across your entire site, from the front gate to restricted areas.

Safeguarding

Protect students, staff, and visitors with verified sign-in and full on-site visibility.

Efficiency

Automate front-office admin and staff timekeeping, freeing up time for what matters.

Visibility

Track staff, visitors, and access in real time from one central dashboard.

Scalability

Suitable for single schools and large multi-academy trusts with many sites.

Reliability

Robust hardware and secure, backed-up data you can depend on every day.

Why choose Computime?

For over 30 years we have helped UK organisations take control of their people and their premises, strengthening safeguarding, controlling site access, and tracking staff hours accurately, all from one integrated platform.

Our systems are built and supported by a dedicated Leeds team, scale from a single school to large multi-academy trusts, and integrate directly with Sage, Pegasus, and QuickBooks. When you contact us, you speak to someone in Leeds, not an overseas call centre.

800+

UK organisations trust Computime systems

30

years experience in UK workforce and access management

4

systems in one: visitor, access, time, and roll call

UK

based support team on hand when you need them

Education Sector FAQS

What is a school visitor management system?

A school visitor management system is a digital tool that records and controls everyone entering a school site. It replaces the paper sign-in book with secure check-in, ID verification, instant badge printing, and real-time tracking, giving staff full visibility of who is on-site and a complete audit trail for inspections.

How does Computime help the education sector?

Computime provides tailored solutions for schools, colleges, and universities, combining visitor management, access control, staff time tracking, and fire roll call in one platform. Together these strengthen safeguarding, streamline operations, support compliance, and improve emergency and evacuation responses.

How does it support student and staff safeguarding?

It supports safeguarding through secure visitor check-in, ID verification, real-time tracking, and access control that prevents unauthorised people reaching student areas. Every visitor and entry is logged, helping schools maintain a secure environment and meet their safeguarding obligations.

Can it control access across multiple buildings and sites?

Yes. Computime access control manages entry to buildings, classrooms, and restricted areas using fingerprint, RFID, or card-based entry, with permissions set by role. It scales from a single school to large multi-academy trusts with many sites under one platform.

Does it track teacher and support staff hours?

Yes. Computime tracks hours for teachers, teaching assistants, and support staff, automatically calculates banked hours, handles term-time contracts, and exports clean data to payroll and HR systems including Sage, Pegasus, and QuickBooks.

How do we get started with Computime for our school?

Every school starts with a free consultation to assess your needs across visitor management, access control, and staff time tracking. We then create a tailored proposal covering recommended systems, timelines, and pricing, and guide you through every step of implementation.

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